Tips for Moving into Your New Office Space

Moving is a trigger that almost everyone experiences regardless of what stress survey they view. Some surveys place it right before or after divorce, while others list it as the first trigger. Moving for personal reasons can be stressful, but moving into an office space is not. Business moves can be even more complicated, as they require extensive planning, labor-intensive negotiations, intensive planning, and long-term preparation.

The good news is that although moving into new office space can be stressful it doesn’t need to be. Each year we help thousands of businesses to lease office, industrial, or retail space. We have put together a list with helpful tips and tricks that will make the process of moving simple and stress-free.

1. To find the right office space for your company, contact a broker who specializes in tenant representation.

You don’t have to look for new office locations yourself. Instead, you could hire a broker who can help you find the right location. This will allow your focus to remain on growing your business. Qualified brokers have the experience to locate the right space for you, whether it is executive office space or flexible space. They can use this knowledge to negotiate leases and subleases. Tenant rep brokers have the experience to spot red flags and save you the headache of dealing with potential problems down the line. The best part is that the landlord pays the renter rep broker’s fees.

2. To ensure that your items arrive safely and at a fair price, you should hire a reliable moving company.

Many moving companies are known for charging high prices and changing terms. They also tend to be less careful with the handling of personal belongings. That’s why it is imperative to find a reputable moving company that will honor your agreement and take care of your assets. Make sure the price quoted by a moving company is based on your location and an inventory. You should request a price breakdown so you can determine how much each item will cost to move. Also, make sure you understand the terms for any items that are not moved (some companies may still charge you). It can be expensive to move office furniture, computers and file boxes. Compare prices from several moving companies before you choose one.

3. To ensure that your belongings are safe, rent a local self-storage unit.

Self-storage units are available in many cities across the country. They can be used to provide temporary storage for your business when you have no other options. You don’t have to store your items in an office move. There are many other uses for business storage units. Self-storage units can also be used to store long-term inventory. They are a more cost-effective option than renting warehouse or industrial space. You can compare and reserve nearby self-storage units online for free, easily finding a unit that meets your needs and price point. To ensure that you get the best deal, compare storage prices at different locations before you reserve a unit.

Although moving can be a hassle, there are many advantages to relocating your office. You have the opportunity to organize and clean out your office, in addition to designing and constructing office suites that will enhance your workflow. This is a great time to get rid of any old items and organize/archive your files so you can start again. You may not have the opportunity to go through all of your files again for many years.

American psychologist Theodore Isaac Rubin once stated, “Happiness doesn’t come from doing hard work, but from the satisfaction that comes from completing a difficult task that required our best.” You will be proud of your company’s accomplishments and even more of the success that lies ahead.

This post was written by Tara Kintz. Tara is a director at Signature Workspace which is an office space for rent in tampa. Signature Workspace, owned and operated by Cantor Fund Management, offers services and amenities such as private offices, flex space, co-working space, virtual offices, meeting/conference rooms, and more.